Bylaws 12/06/2022





The name of this organization shall be the “Washington State Retired Deputy Sheriffs and Police Officers Association.”  Hereafter referred to as the “Association” or “WSRDSPOA.”


2.1    Objectives:

  1. To bring retired law enforcement officers together so that they may assist each other and their families through social and educational means.
  2. To be of service to the communities which we are a part of utilizing the experience and qualifications of our membership

2.2    Purpose:

  1. The purpose of this Association shall be to create and establish a fraternal and/or social organization.
  2. To monitor existing pension laws, improve existing pension laws and to secure equitable and adequate pension benefits from the State of Washington as they pertain to police officers, deputy sheriffs, their surviving spouses and beneficiaries.

2.3    Obligations: The Association shall seek to promote the good and general welfare of all members who are bona fide members in good standing.

2.4    Responsibilities: The Association shall seek to protect and preserve the just rights and privileges of all members through group representation. The Association shall grant equal representation to all members.

  1. Political Activates: The Association shall not lend its name or endorsement to any political candidate or partisan political issue or cause; as per the rules of the Internal Revenue Service. Nor, shall the Association contribute, or donate any of its funds to any political candidate, issue or cause.
  2. Exception: The Association may support legislation dealing with Washington State Department of Retirement Services LEOFF Systems. This support may be in the form of endorsements or financial contributions.


3.1    General: Any police officer or deputy sheriff, who was or is a full-time commissioned law enforcement officer covered by a Washington State Law Enforcement retirement system including their spouse or surviving spouse shall be eligible for regular membership.


3.2    Membership Classes:

  1. Regular Member: “Regular Member” shall mean any police officer or deputy sheriff their spouse or their surviving spouse.
  2. All Regular Members shall have the right to vote on any Association Matter before the General Membership.
  3. Associate Member: “Associate Member” shall include any law enforcement officer and/or spouse from any pension system other than as defined in Section A, above
  4. An Associate Member shall not have voting privileges unless granted by the Executive Board for a specific issue.
  5. All applicants for Associate Membership must be approved by a vote of the Executive Board.
  6. Honorary Member: An “Honorary Member” is any person, not a Regular Member or an Associate Member who has demonstrated sincere friendship and dedication to the Association.
  7. Applicants for Honorary Membership must be approved by a vote of the Executive Board.
  8. Honorary Members shall not pay annual dues, not have voting privileges.
  9. Life Member: A Life Membership is an honor to be granted to any member and surviving spouse who has served one or more terms as the elected President of the Association upon their leaving office.

3.3    Ineligibility: Any person who has been convicted of any felony against the United States of America, any State, County or Municipality, shall be ineligible for membership in this Association.

3.4    Local Support Groups:

  1. The Association will welcome any group of members who wish to develop a local organization that has a desire to support the Association.
  2. Any such local organizations shall have their own independent charters, by-laws and dues structure.
  3. There can be no affiliation with our Association which could result in any financial obligation, nor bring disrepute upon our Association by their actions.




4.1    Dues Schedule:

  1. Regular Members: shall pay annual dues of $30.00 per household.
  2. Associate Members: shall pay annual dues of $30.00 per household.
  3. Honorary Members: shall not be charged an annual dues fee.
  4. Life Members: shall not be charged an annual dues fee once they have left the office of President.
  5. Line-of-Duty Death: The spouse of an otherwise eligible law enforcement officer, as defined in 3.2.A who has been killed in the line-of-duty, shall be eligible for Regular Membership in the Association without the payment of dues.

4.2    Conditions:

  1. Dues Payment: Membership dues shall be payable on the first day of January of each year.
  2. Arrears: Any member who is two, or more years delinquent in dues payment shall be dropped from the membership rolls and no longer receive the Association newsletter or be granted any other benefits derived from Association membership.
  3. Exception: Personal circumstances may warrant additional consideration with the approval of the majority of the Executive Board.
  4. Reinstatement: A member dropped for delinquent dues payment may be reinstated by paying the current year’s dues.
  5. Dues Collection: All annual dues shall be sent to the Association Treasurer, who shall be responsible for recording payments.
  6. Special Assessments: Special financial assessments may be called for a case of a special need. A petition for a Special Meeting where an assessment is the topic, must be signed by at least ten (10) Regular Members in good standing and be presented to the Executive Board, which is then responsible for scheduling the meeting within 14 days of receiving the petition.
  7. Notification of Members: All active Regular Members must be notified in writing, either by US Mail or electronic means ten (10) days prior to the scheduled meeting. Such notification shall include the date, time, location and specific information regarding the request for the special financial assessment.
  8. Special Assessment Meeting: The meeting shall be held at the date, time and locations specified in the notice to the members. The only topic of the meeting will be the special assessment and information related to it.
  9. Voting: Regular Members present shall vote on the special assessment and the question will be decided by a simple majority.


5.1    General: The elected officers of this Association shall consist of the President, Vice-President West, Vice-President East, Secretary, Treasurer, two (2) Members-At-Large West and two (2) Members-At-Large East. These officers collectively shall comprise the Executive Board of this Association. Eligibility to hold the offices of President or either Vice-President position is limited to LEOFF 1 or 2 members.

5.2    Executive Board:

  1. Voting: All Executive Board Members shall have one (1) vote on all matters before the Board. All Members’ votes will be equal to all other Member’s votes and receive equal consideration.
  2. Registered dissent: Any Member of the Executive Board may register a written dissent to any matter before the Board. A written dissent may be entered into the minutes of meeting, at the dissenter’s option.
  3. Presiding Officer: The President or President’s designee shall chair the Executive Board.
  4. Qualifications for certain offices: The President and Vice-Presidents must be actual LEOFF retirees.
  5. Term of office: The terms of office for all officers of the Association shall be for two (2) years.
  6. Staggered Elections: Beginning with the election of 2022 individual offices will be elected in alternate years.
  7. Odd Numbered Years: The following offices will be up for election in November of odd numbered years:
  8. President
  9. Vice-President East
  10. Treasurer
  11. Member-At-Large West Position 1
  12. Member-At-Large East Position 1.


  1. Even numbered Years: The following offices will be up for election in November of even numbered years:
  2. Vice-President West
  3. Secretary
  4. Member-At-Large West Position 2
  5. Member-At-Large East Position 2
  6. Implementation: The election following ratification of these by-laws the odd or even positions will be elected for a one (1) year term, depending on the date of ratification. All elections after that election will be for two (2) years, thus implementing the staggered election system.
  7. After the staggered election system is implemented Chapter 5.2.E.3; will be automatically eliminated from these by-laws.

5.3    Duties and Responsibilities of Officers:

  1. President:
  2. The President shall be the principal executive officer of the Association and as such shall have general charge and supervision of the business of the Association. The President shall see that all orders and resolutions of the membership are carried out.
  3. The President shall enforce all policy matters as set forth by the membership and shall be responsible for the administration thereof.
  4. The President shall exercise full power and authority in the management, control, regulation and conduct of the association in its ordinary course of business.
  5. The President shall sign in the name of the Association all instruments required to be signed by the Association in its ordinary course of business.
  6. The President shall perform such other duties as may be assign by the Membership, by the Executive Board or by these by-laws.
  7. Vice-President:
  8. In the absence of the President or in the event that the President is unable to act or at the direction of the President shall perform the duties of the President. When so acting the designated Vice-President shall have all the powers granted to and be subject to all the restraints and restrictions imposed upon the President.


  1. Vice-Presidents shall have other duties as determined by the President.
  2. Geographical Responsibility: The title of Vice-President East (Eastern Washington) or Vice-President West (Western Washington) shall reflect the geographic area of responsibility of the titled Vice-President.
  3. The Cascade Mountain Range crest shall be the dividing line between Western and Eastern Washington for the purposes of this Association.
  4. Acting President: The President shall designate which Vice-President shall carry on the duties of the President during the President’s absence. The remaining Vice-President shall assume the responsibility in the event of an absence of the President’s designee.
  5. Secretary:
  6. The Secretary shall maintain a complete and accurate record of all proceedings of the Association.
  7. Written records, electronic records, or both are authorized.
  8. The Secretary shall act as the recorder of all meetings and shall maintain the minutes thereof.
  9. The Secretary shall maintain, or cause to be maintained, an inventory of all property owned, on loan to or from, or leased by the Association. The physical location of each item should be listed as well as the custodian of the item.
  10. Treasurer:
  11. The Treasurer shall be bonded in the amount of fifty thousand dollars ($50,000.00), or the amount deemed necessary by the membership.
  12. The fee for the Bond is to be paid by the Associations.
  13. The Treasurer shall be responsible for the collections and disbursements of all of the Association’s funds as set forth in these by-laws and instructions from the Executive Board and shall maintain an accurate record thereof.
  14. The dispersal of funds shall require a minimum of two (2) signatures of any of the following officers:
  15. President
  16. Vice-President East

iii.         Vice-President West

  1. Treasurer
  2. The Treasurer cannot co-sign a check with any member of the Executive Board with whom they are married or have a personal relationship with.
  3. The President and/or the Executive may authorize the Treasurer to disburse funds without a co-signer to accelerate the process on a single case by case occurrence”. These instances are to be logged in the records of the next Executive Board Meeting.
  4. However, if granted by the Executive Board only the signature of the Treasurer will be needed to pay routine accounts payable for the Associations business.
  5. No expenditure of funds in excess of five hundred ($500.00) will be authorized without a majority vote of the Executive Board.
  6. The Executive Board may, at its discretion, authorize a specific budget amount for a specific committee for a specific purpose. Said budget would have a ‘not to exceed’ cap. Distribution of these funds would remain with the Treasurer.
  7. The Treasurer shall receive all monies of the Associations in such bank or banks as designated by the Executive Board.
  8. The Treasurer can use their own discretion to transfer up to four thousand dollars ($4,000.00) from the bank accounts of savings to checking.
  9. The Treasurer shall prepare and provide periodic “Financial Reports” enumerating all income and expenditures of the Association’s funds to the Executive Board for information and reporting purposes. Additional information may be included in these reports deemed by the Treasurer to be of interest to the Executive Board.
  10. A Quarterly ‘Financial Report’ shall be made to the Executive Board at the next meeting following the end of a reporting period.
  11. An Annual ‘Financial Report” shall be made to the Executive Board at the next meeting following the end of each fiscal year.
  12. The Executive Board must review all ‘Financial Reports’ and approve or request additional information. Approved financial reports shall be incorporated into the minutes of the meeting where approved.



  1. Members-At-Large:
  2. Members-At-Large: There shall be four (4) Members-At-Large, two (2) from Western Washington and two (2) from Eastern Washington. The titles shall be:

Member-At-Large – West Position 1

Member-At-Large – West Position 2

Member-At-Large – East Position 1

Member-At-Large – East Position 2


  1. The Cascade Mountain Range crest shall be the dividing line between Western and Eastern Washington for the purposes of this Association.
  2. Individuals elected to Member-At-Large positions must reside within the designated ‘West’ or ‘East’ areas they represent.
  3. Members-At-Large shall be general representatives of the membership residing within their geographic area.
  4. Members-At-Large shall have other duties as assigned by the President.
  5. Executive Board:
  6. All of the officers of the Associations shall comprise the Executive Board.
  7. All Executive Board Members shall have one (1) vote on all matters before the Board. All Members’ votes will be equal to all other Member’s votes and receive equal consideration.
  8. Registered dissent: Any Member of the Executive Board may register a written dissent to any matter before the Board. A written dissent may be entered into the minutes of meeting, at the dissenter’s option.
  9. Presiding Officer: The President or President’s designee shall chair the Executive Board.
  10. Executive Board Members may be reimbursed for expenses which have been preapproved by the Executive Board and are related to the conduct of the Association’s business.
  11. Webmaster: The President, with the Executive Boards concurrence shall appoint a Webmaster to manage the Association’s website and electronic membership records.
  12. The Webmaster may be any Regular Member of the Association; including an elected member of the Executive Board
  13. The Webmaster shall have no voting rights other than those afforded a Regular Member.
  14. If the Webmaster is also a member of the Executive Board then they will retain the voting privileges as related to the duties of an Executive Board Member.
  15. The Webmaster shall receive no compensation; other than reimbursement for incurred expenses.
  16. Membership updates shall be transmitted to the President, Secretary and Treasurer.

5.4    Vacancies: In the event a vacancy of any Office or Executive Board position occurs a replacement shall be selected by a majority vote of the Executive Board. The person filling such a vacancy shall serve until the term expires.


6.1    Nomination and Election Committee:

  1. The Chairperson of the Nomination and Election Committee shall receive nominations between September 1st and October 31st of each election year.

6.2    Nomination Procedures:

  1. Nominations Submissions: Nominations may be submitted orally, at a meeting, or in written form, including e-mail. Nominations submitted by US Mail must be postmarked by October 31st of the election year.
  2. Receiving Nominations: The Nomination and Election Committee Chairperson shall be responsible for receiving all nominations and selecting those qualified to serve as an officer of the Association.
  3. The Chairperson may also be tasked with recruiting qualified office holders.

6.2    Elections Procedures:

  1. All Officers of the Association must be Regular Members in good standing. Officers shall be elected by simple majority.
  2. Election Procedure:
  3. Ballot Preparation: Ballots will be prepared by the Nomination Committee.
  4. They will contain the names of all candidates and the offices they are seeking. Candidates will be listed by draw.
  5. Ballots will contain voting instructions.
  6. Ballots will be prepared as soon after nominations have closed on October 31st, as possible.
  7. Special Elections or Ballot Issues will follow all of the relevant requirements for a regular General Membership election, except for date requirements. Such requirements shall be set forth by the Executive Board.
  8. Ballot Distribution:
  9. Ballots will be sent to each Regular Member, including Regular Member spouses, in good standing as soon after October 31st, as they can be prepared.
  10. Ballots may be distributed by either US Mail or e-mail.
  11. Proxy Ballots:
  12. A Regular Member in good-standing may give their proxy to another Regular Member in good-standing to use in an in-person vote.
  13. The proxy ballot must state the following:
  14. The specific issue or type of election the proxy is issued for.
  15. The date and location of the election the proxy is issued for.
  16. The proxy must be signed by the member issuing the proxy and witnessed by one other adult. The witnesses contact information must be included.
  17. Proxies are only valid for the specific election and/or ballot issue listed. Proxies expire immediately after the specific election/ballot issue. Proxies may not be given on an open-ended basis.
  18. Ballot Return:
  19. Ballots must be returned no later than close of business November 30th of the election year.
  20. The Executive Board shall have the option of allowing election results to be tabulated by an electronic application. If this option is chosen, the Board will provide funding for that process.
  21. If the electronic application is used, the Chairperson, or designee will monitor the ballot returns. Reminders or missing ballots may be resent as necessary. Resent ballots will automatically have the original/missing ballot nullified.
  22. Monitoring of the electronic ballot collection system shall be set up to allow for only providing information on returned ballots, not ballot results.
  23. Ballots returned by US Mail will be held by the Chairperson of the Nomination Committee in an unopened condition until such time as the ballots are to be counted.
  24. Ballot Tabulation:
  25. Ballots tabulation will be overseen by the Chairperson of the Nomination Committee and the members of the Committee.
  26. Ballot Count US Mail Return: The Chairperson of the Nomination Committee and two other Regular Members in good standing appointed by the President will open and count all mail in ballots.
  27. An uncontested ballot may be tabulated by the Chairperson of the Nomination Committee without additional oversight.
  28. Ballots collected by an electronic application will be automatically tabulated and reported to the Chairperson of the Nominations Committee.
  29. Electronically tabulated ballot results and hand counted ballot results will be compiled and the results certified by the Nominations Committee.
  30. Election Results: Election results will be made public within the Association by the Chairperson of the Nomination Committee after consultation with the President.
  31. Installation of Officers: Officers will take office effective January 1st of the year immediately following their election. Officers will be officially installed at the first meeting following January 1st of the year following their election.


7.1    General Membership Meetings: There shall be one (1) General Membership Meeting be each calendar year. General Membership Meetings may be held in either Eastern Washington or Western Washington. The goal is to accommodate members throughout the State of Washington. Additional meeting may be held from time to time in order to facilitate open communications with the membership.

  1. Meeting Methods: General Membership Meetings may be held in person or by internet video conferencing.
  2. Types of Meeting Settings: General Membership Meetings held in conjunction with social settings; such as lunches and other gatherings shall be deemed to fulfil the requirements of this chapter.
  3. Exception: The President, with the concurrence of the majority of the Executive Board may cancel, reschedule or otherwise change the policy regarding the frequency of General Membership Meetings based on public health emergencies or natural disasters.

7.2    Executive Board Meetings: Four or more Executive Board Meetings shall be held each calendar year. At the President’s discretion meetings may be held in conjunction with a General Membership Meeting at a convenient time for all participants. Executive Board Meetings may be held by telephone, internet conferencing, or other method of communications when necessary to conduct Association business. Executive Board Meetings are open to all members.

  1. Executive Board Meeting Schedule: Quarterly Executive Board Meeting shall be scheduled at the beginning of each year and published on the Association website calendar.

7.3    Special Meetings: There are two (2) types of Special Meetings.

  1. Special General Membership Meetings: Special General Membership Meetings are meant to include any and all members in good-standing to discuss business of an important nature which will not hold until the next regularly scheduled General Membership Meeting.
  2. A Special General Membership Meeting may be called in one of two manners:
  3. By at least 20 Regular Members in good standing presenting a petition to the President. The petition must state the reason a Special Membership Meeting is necessary.
  4. By the President or a majority of the Executive Board.
  5. Upon receipt of a petition for a Special Membership Meeting the petition’s signatures will be verified to determine that they are Regular Members in good-standing.
  6. Once verified the President shall have fourteen (14) days to schedule the Special General Membership Meeting. The meeting must then take place within fourteen (14) days of the announcement date.
  7. The Special General Membership Meeting must take place in an easily accessible location
  8. Special Executive Board Meetings: Special Executive Board Meetings are held by the Executive Board to handle matters of special interest or of a time sensitive nature.
  9. Calling a Special Executive Board Meeting: A Special Executive Board Meeting may be called by the President or by a majority of the Executive Board Members.
  10. Holding a Special Executive Board Meeting: The Special Executive Board Meeting shall be held within fourteen (14) days of the presentation of the petition. The Meeting schedule may also be held at any time agreed to by the Majority of the Executive Board; but no later than thirty (30) days from the presentation of the petition.
  11. The Special Executive Board Meeting may be held in person at an easily accessible location or by Internet conferencing.
  12. A Special Executive Board Meeting is open to all members.

7.3    Quorums:

  1. Regular General Membership Meetings: A quorum for a Regular General Membership meeting shall be a minimum of fifteen (15) Regular Members in good-standing. The quorum count shall include Executive Board Members.
  2. Executive Board Meetings: A quorum for an Executive Board Meeting shall be five (5) Executive Board Members.
  3. Special Meetings: The quorum numbers for Special Meetings shall be the same as for regular meetings of either the General Membership or Executive Board, as applicable.
  4. No Quorum: Failure to obtain a quorum allows the meeting to go on as planned, but no votes may be taken on any subject.

7.4    Meeting Notice:

  1. The location, date and time of all General Membership Meetings and Executive Board Meetings shall be published in the Association Newsletter and posted on the Association’s website calendar.
  2. The location, date and time of Special General Membership Meetings shall be published in the Association Newsletter if time permits. If not electronic notifications may be used.
  3. The location, date and time of Special Executive Board Meetings will be communicated to Executive Board Members by electronic notifications.


8.1    Rules of Order: Roberts Rules of Order shall guide all General Membership meetings unless a two-thirds majority of the membership present at said meeting votes to suspend said rules for that meeting only. The President may waive the use of Roberts Rules of Order at Executive Board Meetings unless 3 or more Executive Board Members present object to said waiver.

8.2    Order of Business: The Order of Business shall include the following:

Call to order

Determination of a quorum

Flag Salute

Introduction of Executive Board Members and Guest Speakers

Introduction of Members and guests present

Reading of the minutes from the prior meeting(s)

Treasurer’s Report

Correspondence and Announcements

Standing Committee Reports

Special Committee Reports (if constituted)

Unfinished Business

New Business

Recommendations for the Executive Board

Good of the Order



  1. The President shall have the ability to modify the Order of Business as deemed necessary.




9.1    Committee Chair Appointments: The President shall appoint a Chairperson or Co-Chairpersons of all Standing or Special Committees which may be deemed necessary of the effective operations of the Association.


9.2    Committee Member Appointments: The President may appoint individual members to Committees; or may delegate this responsibility to the Chairperson of each respective Committee.


9.3    Committee Recommendations: The Executive Board shall review all Committee recommendations and take action on these recommendations on the whole or in part, based on their appropriateness.

9.4    Standing Committees: The Association shall have but not be limited to the following committees:

Auditing Committee

By-Laws Committee

Convention Planning Committee

Legislative Committee (LEOFF 1 Coalition)

LEOFF 2 Committee

Membership Committee

Nominations & Elections Committee

Publication Committee




10.1  Fiscal Year: The Fiscal Year for the Association runs January 1st to December 31st.

10.2 Modification: The Fiscal Year may be modified to accommodate directives and policies of the Internal Revenue Service.



11.1  Auditing Committee Duties: The Auditing Committee will conduct annual audits during the first sixty (60) days of the New Year.  The audits should consist of, but not be limited to, the following:

  1. Verification that all disbursements have been necessary for adequate operation of the Association and have been properly approved and documented utilizing standard accounting practices.
  2. Verification that all cash receivable has been properly recorded.
  3. The Audit Committee Chairperson shall issue a statement of its findings resulting from their audit; as specified in Chapter 11.1 of these by-laws.
  4. Findings shall be reported to the President and the Executive Board within thirty (30) days after completion of the audit.
  5. Findings shall also be reported by publication in the next available issue of the Association’s newsletter.






12.1  Amending By-Laws: These By-laws may be amended to reflect the governing or operation of the Association.  All proposed amendments and the changes shall be read at two (2) consecutive Association General Meetings on the East and West sides and be published in the Association newsletter prior to any vote being taken. A mail /email ballot will be sent to all current Regular members with a simple majority of the returned votes required to approve the changes.

12.2  Reason: The By-laws of the Washington State Retired Deputy Sheriffs and Police Officers Association may be amended to reflect changes in the governing or operations of the Association.

12.3  Procedure: Perspective changes in the Association’s by-laws must be communicated to all Regular Members in good-standing on two occasions at least 30 days apart. One such notification may be by a combination of electronic notifications and the US Mail. The second such notification shall be by presentation at a General Membership Meeting on both the East and West sides of the State. Additionally, these changes shall be published in the Association’s newsletter.

12.4 Balloting:

  1. Responsibility: Balloting will be handled by the Nominating and Elections Committee and will be tabulated in the same manner as regular elections as outlined in Chapter 6.2 of these by-laws.
  2. Ballot Distribution: Ballots will be sent out via either the US Mail or an electronic method to all Regular Members in good-standing.
  3. Voting Period: Balloting will be conducted over a thirty (30) day period set by the Executive Board. The Balloting period will be included with the ballots. The information will include a close of voting date and time.
  4. Returned Ballots: Returned ballots will be received by the Nominating & Elections Committee and held until the end of the voting period.
  5. Ballot Tabulation: Ballots will be counted by the Chairpersons of the By-laws and Nominating and Elections Committee; or by their designees. Results will be reported to the President, the Executive Board and the Membership utilizing e-mail and the newsletter.

12.5  Ratification: Amendments to the By-laws will be ratified by a simple majority vote of the ballots returned.

12.6  Acceptance: Amended by-laws shall be considered as ‘accepted’ once the ballots have been counted and the results reported to the President and Executive Board. Such notifications may be done in-person, by telephone or electronically.

12.7  Effective Date: Newly ratified amended by-laws will be in force and effective from the date of acceptance and the President’s signature. This shall render null and void any prior sections in conflict with such amendments.

The bylaws previously approved and adopted at the Annual Convention in Kennewick, WA on September 15, 2018, are hereby repealed.

These amended bylaws are adopted on this date by a majority vote of the membership of the Washington State Retired Deputy Sheriffs and Police Officers Association. The electronic and mail-in voting was held between November 1st and November 30th, 2022.

Date                              Date


Signed in Burien, Washington on the 6th day of December, 2022.



/s/ Joe Dawson                                            /s/ W. Brent Beden

President                                                                  Secretary